Administrative/Marketing Assistant, Chambersburg, PA

Noelker and Hull is seeking a highly organized professional to join our team. The ideal candidate is a person who shares our passion for high-quality work and is driven by attention to detail. This position will provide administrative and marketing support for the firm. Duties include clerical, reception, general office coordination, office maintenance, project-based support work, and assistance with the development of marketing materials. Excellent communication skills and a strong desire to be helpful in a variety of tasks for multiple people are crucial to the success of this position. To be successful in this role, you must be a highly organized multi-tasker who can work collaboratively and carry out projects independently. This role is split between administrative/office duties and marketing duties.

Hours are Monday – Friday, 8am to 5pm, in our Chambersburg, PA office. No weekends.

Responsibilities include, but are not limited to:

Administrative & Office Management tasks to support the firm:

• Receive and greet clients and visitors.
• Perform general clerical duties such as data entry, record keeping, photocopying, scanning, printing, binding, collating, mailing, shipping, and filing.
• Retrieve, sort and distribute US mail and similar shipments.
• Manage email, contact lists, calendars, and other office support software systems.
• Tidy kitchenette area, conference rooms, and workroom.
• Research, price, purchase and stock various supplies and products including food for certain office activities.
• Plan and organize office meetings, interviews and events (holiday parties, company picnic, etc.)
• Coordinate equipment maintenance issues for the office.
• Answer multi-line telephone and transfer calls as appropriate.
• Assist with new hire onboarding tasks.
• Run company errands as required.

Marketing Assistant tasks, working closely with the Marketing Director to:

• Assist with assembly and proofreading of marketing materials, proposals and forms.
• Assist with social media development and postings.
• Assist with website updates.
• Provide graphic design for marketing and office events.
• Assist with business related travel arrangements, conference attendance, sponsorships, lunch and learns, etc.
• Participate and assist with project photoshoots.
• Maintain marketing records.
• Provide support for Business Development staff as needed.

 Qualifications & Experience

• An associate degree or higher and at least two years of relevant administrative office work experience, or equivalent combination of education and experience.
• Knowledge of basic business English composition, spelling, punctuation, and arithmetic as required by the position.
• Knowledge of and ability to use Microsoft Office (Word, Excel, Outlook), a web browser, and Adobe Acrobat/Bluebeam. Knowledge of graphic design programs is a bonus.
• Ability to learn and use new software.
• Ability to communicate and engage with people in a friendly, professional, and helpful manner.
• Ability to plan, organize, and complete work independently and as a team in a timely and comprehensive manner.
• Ability to use–or quickly learn to use–office equipment and tools such as phone systems, coffee machine, copier/scanner/printer machine, wide-format scanners and printers, etc.
• Ability to maintain strict confidentiality in sensitive and confidential matters.
• Ability to multi-task effectively and prioritize tasks.
• Ability to work gracefully under pressure with occasional high-stress deadlines.
• The ability to perform concentrated mental and/or visual tasks with precision and accuracy.
• The work requires the ability to lift or move up to 35 lbs.
• Ability to work independently and as part of a team.

At this time, Noelker and Hull will not sponsor a new applicant for work authorization.

Why Work for Noelker and Hull?

Our headquarters in beautiful Chambersburg, Pennsylvania is located midway between Philadelphia and Pittsburgh and is 1.5 hours from Washington, D.C. Though our work is performed nationally, we are a community-oriented firm. We take pride in our local projects and find many opportunities to give back to our community.

Employees are offered paid employee health insurance, 7 paid regular holidays, paid time off, the opportunity to participate in a 401K Roth IRA Plan and more.

To apply, qualified and interested candidates may submit a cover letter explaining why you’re the best fit for the role and a resume to info@noelkerhull.com or through the online application form on Noelker and Hull’s career pages https://www.noelkerhull.com/firm/careers. Please combine all files into one document and upload with your online application. No phone calls or recruiters please.

We look forward to learning more about you!

Submit Application

Noelker and Hull Associates, Inc., is an Equal Opportunity Employer M/F/Disability/Veteran.

Noelker and Hull is an equal opportunity employer and will comply with all applicable federal and state laws. The Company will not discriminate against employees on the basis of race, color, creed, religion, sex, national origin, age, veteran’s status, disability, genetic information, or any other protected category.

About Noelker and Hull Associates, Inc.

Positively influencing the communities where we live and work through thoughtful, purposeful, and functional design, Noelker and Hull is a Chambersburg, Pennsylvania-based national design practice, providing comprehensive architectural, master planning and interior design services for the senior living, healthcare, religious, higher education, K-12, commercial, institutional, and hospitality markets.